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Service
Waste Management - trade waste
Privacy notice

Last updated: 11 May 2020

The following privacy notice applies to Van Vouchers and Trade and Domestic Waste Acceptance at Recycling Centres. It should be read in addition to the council’s overall Customer Privacy Notice.

Purpose for processing

Our purpose for processing is to provide regulated access for the disposal of trade and domestic waste at recycling centres.

Personal information collected and lawful basis
  • Personal details – name, address, telephone number
  • Vehicle registration number – for booking domestic waste slots
  • Vehicle details – vehicle registration document for van vouchers, owner & address from DVLA
  • Payment details – bank account/card details for people applying for van vouchers, recycling permits or to bring in chemical waste.
  • Company details – company name, address
  • Visual images using CCTV and ANPR on sites

Our lawful basis for processing this personal information is:

  • Public task as part of the council’s official functions
Who we may share your information with
  • Internal finance for payment purposes
  • DVLA for vehicle owner’s details
  • Eventbrite – for booking domestic disposal slots 
  • NSL at Judkins Recycling Centre for admission to site 
  • Police - where it's deemed a criminal offence / abusive behaviour may have taken place
How long we will hold your information
  • Van permits – 1 year
  • Recycle permit – renewed annually
  • Trade waste transfer notes – 4 years
  • Chemical waste applications – 2 years
  • Domestic waste bookings – 3 weeks from booked slot 

Please note: all stated retention periods will be subject to any legal holds imposed under the Inquiries Act 2005 that may concern the information and override standard retention.

Your information rights

Find out how to access your personal information.

For rectification, restriction of your personal information, or to object to the processing of your personal information – contact us by emailing: foicommunities@warwickshire.gov.uk

Rights of Erasure and Portability are not available for this service.

This service does not use Automated Decision Making or Profiling as a process.

See our overall privacy notice for further contact details and if you have a complaint about your information rights.

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