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People Finder (staff directory)

Purpose for processing

To find staff and service contact numbers, work email, location address, manager and team members. To verify identity of staff and check identity of staff for re-issuing id badges.

Personal information collected and lawful basis

  • Name
  • Position
  • Work email and location
  • Manager name and team member names
  • Photograph
  • Staff and id badge identifiers.
  • Some data is collected from HR if an employee. Id badge data is collected from Facilities. Telephone number from ICT.

Processing is necessary for the purposes of legitimate interests of working for Warwickshire County Council, issuing identity badges, verification of identity, security of buildings, safety of staff working for WCC.

Who we may share your information with

WCC staff internally can view via network access only. Other WCC systems may use limited data.

How long we will hold your information

Only while working for WCC, data will be deleted on leaving.

Your information rights

Your information rights for this service are set out below.

Access to your personal information, or rectification - self service, contact your line manager or your People Finder Administrator

Erasure of your personal information, restriction or object to processing - limited rights, information is required for legitimate interests and only removed when leaving WCC. Contact your People Finder Administrator

Data Portability - you do not have any rights to a portable version in a structured format.

See staff privacy notice for more general information on how we process your information including contact details for the council and the Data Protection Officer, if you have a complaint about your information rights. 

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