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Adoption Central England
Privacy notice

Last updated: 30 May 2018

The following privacy notice applies to Adoption Central England (ACE) Regional Adoption Agency provided by Warwickshire County Council. It should be read in addition to the council’s overall Customer Privacy Notice

Purpose for processing

ACE provides a full range of adoption related services including the recruitment and assessment of adoptive parents, support to children who require an adoption service, services to adoptive families who require support and adopted adults and the family members of adopted people.

Non-agency adoption i.e. step-parents adoption services are also offered. Processing is necessary for compliance with a legal obligation and associated regulations and statutory guidance. Significant are:

  • Education and Adoption 2016
  • Adoption and Children Act 2002
  • The Local Authority Adoption Service (England) Regulations 2003
  • Adoption Agencies Regulations 2005
  • The Adoption Support Agencies (England)
  • Adoption Agencies (Miscellaneous Amendments) Regulations 2005
Personal information collected and lawful basis

Depending on your service requirements ACE will process personal information which includes but is not limited to:

  • Personal details (e.g. name, email, contacts, address, date of birth)
  • Personal reference numbers  (e.g. NHS Number, NI number)
  • Financial details
  • Family details
  • Employment details (include employment references)
  • Lifestyle and social circumstances information
  • Visual images, personal appearance and behaviour e.g photographs
  • Case file information(include complaints)
  • Physical or mental health details (include from health records and assessment report and/or social care records)
  • Racial or ethnic origin
  • Offences (including alleged offences) criminal proceedings, outcomes and sentences religious or other beliefs of a similar nature
  • Details of extended family members and support system
  • Personal and work related references
  • Proof of citizenship/residency
Who we may share your information with
  • Other local authorities who have children with adoption plans
  • ACE
  • local authority Social Work Teams
  • Individuals and agencies who are required to provide reference checks
  • Foreign embassies if living abroad for application checks
  • Voluntary agencies who work closely with the regional adoption agency
  • Providers of adoption support services
  • Ofsted – Single Inspection Framework, Annex A, List 11 Adoption and Special Guardianship Leadership Board (ASGLB) National Adoption Register Courts
  • Other statutory services according to your assessed need e.g. health and housing
How long we will hold your information

All adoption records are kept for 100 years in line with legislative requirements. If prospective adopters are unsuccessful or withdraw an application or resign their approval, records will be kept for 25 years.

Please note: all stated retention periods will be subject to any legal holds imposed under the Inquiries Act 2005 that may concern the information and override standard retention.

Your information rights

For access to your personal information – see our Adoption records enquiry at the website if you need access to your adoption records. For rectification of your personal information, or to restrict the processing your personal information please contact us using the method above or by email at:

You do not have any other information rights. See our overall privacy notice for further contact details and if you have a complaint about your information rights.

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