Copy certificates – how to apply

How to apply for a copy certificate

Anyone can apply for a copy certificate if they can supply enough information to identify the correct record and pay the fee. However, if we suspect that the application is not for legitimate reasons, we will report it to the General Register Office.

A record is kept of every certificate issued so police and other authorities can be informed if certificate numbers are used for fraud or other crime.

The fee per copy certificate is £10.00. From 16 February 2019, this price will increase to £11.

Apply online

Please note – only a limited number of records are currently available to order online. We will be adding more records to this system and apologise for any inconvenience. You can still apply for copies of these certificates by post or in person.


Apply in person

You can request copy certificates for life events which have taken place anywhere in Warwickshire at any of the following registration offices, either in person or postal application.

You do not need to make an appointment to apply for a copy certificate. You will be able to complete an application form and leave the fee. Please note we only accept cash for these applications.

From 1 January 2018 the turn around for applications will be 5 working days. You can choose to collect your certificates or have them posted to you 2nd class.

Express certificates can be applied for in person at one of our offices by 2.30pm from Monday to Friday. There is a one hour turnaround.
You can also apply for the express service by telephone but the certificate must then be posted out to you.

This service is not available at our registration offices on a Saturday or Sunday.

Apply by post

Please send completed forms to the appropriate registration office (these details are on the form). Please include a cheque for the appropriate amount made payable to Warwickshire County Council along with a stamped addressed envelope so we can send the certificate to you. Please ensure that the postage is correct for the size of the envelope you provide.

Copy birth certificates

Copy birth certificate application form (DOC, 842.5 KB)

You will need:

  • full name at birth
  • date and place of birth
  • parent(s) name(s) including mothers maiden name (if appropriate)

Copy death certificate

Copy death certificate application form (DOC, 835 KB)

You will need:

  • full name of the deceased;
  • place and date of death.

Copy marriage or civil partnership certificate

Copy marriage certificate application Form (DOC, 836 KB)
Copy civil partnership certificate application dorm (DOC, 841.5 KB)

You will need:

  • full names of both parties at the time of the marriage/partnership;
  • date and place of marriage/partnership.

Applying for a certificate if you are adopted

If you require a copy of your adopted birth entry, you should apply to the: – General Register Office.