Criteria for school admissions – local authority determined schools

If a school has more applicants than places available, all applicants are given a criteria. Places are then offered in criteria order.

The criteria used depends upon the type of school:

Education and Health Care Plans will gradually replace Statements of Special Educational Needs. Where a particular school is named in a child’s Statement of Special Educational Needs or Education and Health Care Plan there is a duty to offer the child a place at the school.

Warwickshire County Council Admission Arrangements 2016-17 and Coordinated Scheme (PDF, 401.56 KB)

Warwickshire County Council Coordinated Scheme 2017-18 (PDF, 271 KB)

Warwickshire County Council Oversubscription Criteria 2017-18 (PDF, 116 KB)

Warwickshire County Council Nursery Schools Admissions Policy (PDF, 125 KB)

Please find below important information regarding school admissions for the 2018/19 academic year (inc. transfer entry in September 2018).

  • WCC Secondary Admission Arrangements for 2018 19 Entry (PDF, 143.54 KB)
  • WCC Oversubscription Criteria for Secondary 2018 entry (PDF, 55.02 KB)
  • WCC Primary Admission Arrangements for 2018 19 Entry (PDF, 284.53 KB)
  • WCC Primary Oversubscription Criteria for 2018 entry (PDF, 65.72 KB)
  • In Year 2018 19 consultation arrangements (PDF, 81.99 KB)
  • Primary and Secondary PANs 18-19 (PDF, 332.09 KB)
  • All local authorities are required to have in place a scheme for coordinating admission arrangements for both maintained schools and own admission authority schools within their area. Coordinated schemes allow parents to make a single application for a school place and to receive a single offer (in accordance with the Education Act 2002).

    As well as being responsible for the system of coordinated admissions, Warwickshire County Council is the admission authority for all Community and Voluntary Controlled schools within the County. Admission authorities must set and determine their admission arrangements annually, but where there are no changes to the arrangements when compared to the previous entry year, there is no requirement to conduct a consultation period.

    Order of priority for admissions to community and local authority controlled schools

    Infant and primary schools

    (Schools with Reception to Year 2 or Reception to Year 6)

    1. Children in the care of, or provided with accommodation by, a local authority and children who were looked after, but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order).
    2. Children living in the priority area who have a brother or sister at the school at the time of admission.
    3. Children living in the priority area who have a brother or sister at the partner junior school (or primary school) at the time of admission.
    4. Other children living in the priority area.
    5. Children from outside the priority area who have a brother or sister at the school at the time of admission.
    6. Children from outside the priority area who have a brother or sister at the partner junior school (or primary school) at the time of admission.
    7. Other children from outside the priority area.

    Process when children are given the same criteria

    Junior schools

    (Schools with Year 3 to Year 6)

    1. Children in the care of, or provided with accommodation by, a local authority and children who were looked after, but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order).
    2. Children living in the priority area who have a brother or sister at the school at the time of admission.
    3. Children living in the priority area who have a brother or sister at the partner infant school at the time of admission
    4. Other children living in the priority area.
    5. Children from outside the priority area who have a brother or sister at the school at the time of admission.
    6. Children from outside the priority area who attended the partner infant school immediately prior to transfer
    7. Children living outside the priority area who have a brother or sister at the partner infant school at the time of admission.
    8. Other children from outside the priority area.

    Process when children are given the same criteria

    Secondary schools

    (Schools with Year 7 to Year 11, they may also have sixth forms)

    1. Children in the care of, or provided with accommodation by, a local authority and children who were looked after, but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order).
    2. Children living in the priority area who will have a brother or sister at the school at the time of admission
    3. Other pupils living in the priority area.
    4. Children living outside the priority area who will have a brother or sister at the school at the time of admission.
    5. Other children living outside the priority area.

    Process when children are given the same criteria


    When children are given the same criteria

    Within each criterion, priority is given in order of straight line distance between the child’s home and the school (shortest distance = highest priority).

    Home to school distance measurement

    Distance will be calculated by the straight line measurement from the applicant’s home address location to the centre point of the preferred school. (All measurements are subject to slight change due to updates of mapping data).

    On entering the address into the Admissions system, the address is PAF (Postal Address File) matched against Address Point data held in the system. When an address is PAF matched, the system looks up a 6-figure grid reference (e.g. 123456, 123456) for that property known as an Address-Point Location Coordinate (APLC).

    The straight line distance from this address point to the centroid (a 6 figure grid reference) is then calculated to the nearest 0.001 mile.

    The PAF file held by School Admissions is updated quarterly.

    Flats/Apartments: Where applications are made from the same multiple dwelling sharing a single address point, such applications in a single criterion will be considered initially by distance between the address point and the school in the normal way. Where there are insufficient places to admit all those applicants, the individual priority for each applicant will be set by random allocation (lottery). The draw will be carried out by two officers of the Admissions Service, Children, Young People and Families Directorate in the presence of the Senior Solicitor, Legal Services, Performance & Development Directorate. The order of draw will be recorded and countersigned at the time. NB: Any further offers made at a later time from the waiting list will be freshly drawn in the same manner.


    Definition of a sibling / brother or sister

    Sibling is defined in these arrangements as; a brother or sister, a half brother or sister, an adopted brother or sister, a step-brother or sister or the child of the parents’ partner where the child for whom the school place is sought is living in the same family unit and at the same address as that sibling.

    A sibling connection will not be accepted if the original place was obtained using fraudulent or false information.

    Criteria for school admissions – local authority determined schools was last updated on July 4, 2017.


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