Publication scheme and transparency guide

A publication scheme is a description of the information that a public authority routinely makes available. Public authorities must adopt the model publication scheme produced by the Information Commissioner’s Office (ICO), in accordance with the Freedom of Information Act 2000. Information required as part of the Transparency Code for local authorities is also included here.

We are working to make as much of this as possible in ‘open data’ format on Warwickshire Open Data.

The list below shows the information we regularly make available free, online unless otherwise stated, with any alternative sources. Charges may apply where a printed copy is requested. Our web pages are currently being revised and this guide is subject to change.

Internet access is provided in our customer service points (one-stop shops) and at Warwickshire Libraries, if you do not have access. The information can also be made available in large print, audiotape and may be translated on request.

If you cannot find the information that you think should be made routinely available on our website, please contact us via the Customer Service Centre on 01926 410410, or the service contacts stated on the relevant webpage.



Who we are and what we do


Organisational information, structures, locations and contacts, constitutional and legal governance.

Council Constitution

  • The Constitution sets out how the Council operates, how decisions are made, who makes decisions, how citizens, businesses and other organisations can participate and the procedures which are followed to ensure the Council is efficient, transparent and accountable to local people.
  • A full printed copy on request, cost £55

Council democratic structure

Council group structure

  • A description of the structure and services delivered by each Group, including the senior officers of the council.

Location and opening times of council properties

Contact details

  • Contact details for all customer-facing departments can be found as above.
  • All enquiries via Customer Service Centre on 01926 410410.

Current elected councillors

Election results

Relationships with other authorities

District and borough councils:

Parish councils within Warwickshire.

What we spend and how we spend it


Financial information about projected and actual income and expenditure, procurement, contracts and financial audit.

Financial statements and budgets

The members’ allowances scheme

Staff allowances, expense rates and policies

Pay and grading structures

Election expenses

  • Election expenses (returns or declarations and accompanying documents relating to election expenses sent to the council) can be viewed at Shire Hall County office.

Procurement

Internal financial regulations

What our priorities are and how we are doing


Strategies and performance information, plans, assessments, inspections and reviews.

Scrutiny committees

Strategies and business plan

Performance report

  • Performance report (was Best Value Performance Report/ Best Value Performance Indicators but couldn’t find any link or old page)

Internal and external organisation performance reviews

Partnership strategies

  • Strategies developed in partnership with other authorities can be found on service pages.

Forward plans

  • Forward plans are published to notify the public in advance of the key decisions to be made.

Capital Strategy

Inspection reports

  • Inspection reports are available on the relevant service pages.
  • Assessment and inspection reports can also be found on the Audit Commission’s website for Warwickshire County Council.

Statistics

  • Statistical information produced in accordance with the council’s and departmental requirements.
  • The Warwickshire Observatory offers an extensive range of specialist research advice and services. There may be a charge for some services that are not available online.

Customer care

How we make decisions


Policies, proposal and decisions, decision-making processes, internal criteria and procedures, consultations.

Council meetings

Agendas, reports and minutes

Major policy proposals and decisions

Facts and analyses of facts considered when framing major policies

Public consultations

Internal communications

  • Internal communications guidance, criteria used for decision-making, internal instructions, manuals and guidelines.
  • More information available on request

Our policies and procedures


Current written protocols, policies and procedures for delivering our services and responsibilities.

Conducting council business

  • Policies and procedures for conducting council business – see the Council Constitution.
  • Also available on request.

Delivering services

  • Policies and procedures for delivering our services – see service specific web pages.
  • Also available on request.

Recruitment and employment

Customer service

Information

Information charging policy

  • General policy
  • County Record Office – access and copying information. Free access to original records or copies of records in our search rooms. We may charge a fee to carry out the research necessary to tell you whether or not we hold specific information and for copies. Details of fees and charges are available from the Warwickshire County Record Office. If your enquiry relates to records likely to be available for general access we also provide the names of independent researchers who, on payment of a fee agreed with you, will undertake this research. Most records are available for general access but a few are closed in whole or in part because information in them is exempt information under the Freedom of Information Act or the Environmental Information Regulations.
  • Countryside publications shows the list of publications available, if they are free or the cost. There may be additional postal costs unless purchased at the Country Park offices.
  • Extracts from the Definitive Map are available on request and charged. Searches are available and chargeable.
  • Register of Common Land – free to view, searches are chargeable.
  • Register of town and village greens – free to view, searches are chargeable.
  • Highway search enquiries – queries relating to the status or extent of the highways and the proximity of traffic or road schemes may be requested through a Personal Search Enquiry for which there is a charge.
  • Available online or on request.

Lists and registers


Information held in registers required by law and other lists and registers relating to the functions of the authority.

Public registers and registers held as public records

Asset registers

Disclosure logs

Councillors’ financial and other interests

  • Register of councillors’ financial and other interests, register of gifts and hospitality – Available to view at Shire Hall County office.

Highways, licensing, planning, commons, footpaths etc

Register of electors

  • The register of electors is not held by the County Council, please contact local district or borough council

The services we offer

  • Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

Services

Services for which the council is entitled to recover a fee include

Booklets and leaflets

  • Registration Services
  • Consumer advice (trading Standards)
  • Countryside publications shows the list of publications available and if they are free or the cost. There may be additional postal costs unless purchased at the Country Park offices. Many publications are available from Libraries and Tourist Information Centres
  • See service specific pages for fee and contact information. All enquiries for more information should be made through the Customer Service Centre on 01926 410410

Regular public newsletters include

Media releases

  • Warwickshire News – a website with all the latest news and updates
  • Events and Features – the home page of www.warwickshire.gov.uk shows the current summary with links to all items
  • Contact the press team on 01926 412758 for more information

Election

Publication scheme and transparency guide was last updated on March 6, 2017.


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