Councillor’s grant fund

WCC Councillors’ Grant Fund 2017-18 for Warwick District (North Leamington, Kenilworth and Lapworth only)

Guidance notes

Deadline for applications: Monday 27 November 2017 – 5pm

The Warwickshire County Council Councillors’ Grant Fund is aimed at community and voluntary organisations. The Fund provides County Councillors within North Leamington and Kenilworth with a pot of over £17,000 to support small-scale projects within their area that support the following outcomes:

  • Warwickshire’s communities and individuals are supported to be safe, healthy and independent;
  • Warwickshire’s economy is vibrant and supported by the right jobs, training, skills and infrastructure.

In Warwick District the majority of Councillors have put all their funding into their local Community Forum.

The following 6 County Councillors have split their funding between their local Community Forum and having an individual funding pot.

North Leamington Councillors:

  • Cllr S Boad – Leamington North – £2500;
  • Cllr N Davies- Leamington Clarendon – £2500;
  • Cllr B Gifford – Leamington Milverton – £2500.

Kenilworth (including Lapworth) Councillors:

  • Cllr J Cooke – Lapworth and West Kenilworth – £1667;
  • Cllr A Cockburn – Kenilworth St John’s – £3334;
  • Cllr D Shilton – Kenilworth Park Hill – £4967.

Who can apply?

  • Constituted ‘not-for-profit’ community organisations in Warwickshire;
  • Non-constituted or new ‘not-for-profit’ groups working in Warwickshire that can be supported by a mainstream service or community group willing to administer the funds through an organisational bank account;
  • Warwickshire Town and Parish Councils.

Who cannot apply?

  • Party Political groups
  • Individuals

It is unlikely that statutory organisations, where they are the main bidder or the funding recipient, will be supported.

What will not be funded by the grant fund?

  • Projects that promote religious or party political beliefs;
  • Projects for personal profit;
  • Costs relating to items purchased or work already carried out before the grant has been awarded;
  • Loans or debt repayments;
  • Activities that are part of statutory obligations;
  • Running costs of an established group or activities which are that group’s main service.

All projects must follow national legislation, guidance and good practice in relation to: equality and diversity; health and safety; and safeguarding.

Application Process

    1. Before you begin, you will need:
      • Charity number (if applicable);
      • Constitution;
      • Contact information for named representative including email;
      • Budget and cost breakdown including quotes;
      • Timescale of project and plan.

Please note the application form cannot be saved once you have started and will need to be completed in one session. If you are unable to complete the entire form in one go, please submit it, and you will be emailed a link to return to the form and edit your responses.

  1. Please fill in the application form carefully, bearing in mind the following:
    • Pay careful attention to the questions that are being asked, and to the scoring criteria (as set out below). In order to score highly, your application will need to provide clear evidence that it meets the stated criteria;
    • Applicants should submit evidence of cost (eg. quotes) where appropriate;
    • Applicants are free to submit any additional information they wish in support of their application, but this will not form part of the scoring;
    • Applicants are required to submit their governing document as part of their application (electronically if possible, or as hard copy where this cannot be done).
  2. Applicants are welcome to discuss their project idea with the local Area Team. For help with completing your application form please contact Alistair Rigby on 01926 412046 or by email: or Inderjit Sahota at Warwickshire CAVA’s Warwick office on 01926 477518 or email:
  3. Applications must be submitted by the deadline date as detailed above. Application forms can be submitted at any time, but funding decisions will only be made following the deadline.
  4. You will receive an automatic acknowledgement of your application. If you do not receive this within 5 working days of submitting your application, please notify the Community Safety and Locality Working Service at: or 01788 533656
  5. All applications will be assessed against the scoring criteria (see below) and will be considered by the County Councillor for each division before grant awards are made.
  6. All applicants will be informed of the outcome of their application within 6 weeks of the deadline dates.
  7. The Community Safety and Locality Working Service will notify successful applicants of arrangements for receipt of funding. This will be dependent on all paper work received and completed within 3 weeks of receipt of outcome.
  8. All successful applicants will be required to complete a simple monitoring report on the impact of their project.

Scoring criteria

All applications will be scored out of a total of 18 points against the following criteria, based on the information you provide in your application form. Projects will gain marks by clearly demonstrating they meet the criteria as detailed.

CriteriaMaximum points
Project clearly demonstrates how it builds community capacity.2
Project clearly demonstrates how it improves health and wellbeing.2
Evidence that the project meets one or more of the priority categories for the Cllrs Grant Fund:

  • Improve community assets and their sustainability;
  • Improve access to services;
  • Improve financial capability;
  • Reduce loneliness and isolation.
Evidence of need for the project from within the local community.

Evidence that the community has been involved in shaping the project.

Evidence that volunteers will be directly involved in the delivery of the project.

Explanation of how volunteers will be recruited, managed and retained.

Evidence that the project will provide a lasting benefit to the local community.

Evidence that the project can be continued after the Councillors grant fund funding has been used.

Projects that can demonstrate they are working effectively with other organisations.2
Evidence of match funding (none / pending / secured).

(Please note: this can include volunteer time, costed at £7.25/hr.)

Evidence that the project will provide a direct benefit to the local community within the division in which the funding has been applied for.2

Scoring range

  • Criterion not met – 0 points;
  • Criterion partially met – 1 points;
  • Criterion fully met – 2 points.

The maximum score for applications is 18 points. Applications with the highest scores are most likely to be awarded funding.

Help and support

To support groups and organisations considering applying to the WCC Councillors Grant Fund for 2017-18, Warwickshire County Council’s Community Safety and Locality Working Service and Warwickshire Community and Voluntary Action (WCAVA) are jointly holding a funding workshop.

The workshop will include:

  • guidance on eligibility of projects;
  • advice on completing the Councillors Grant Fund application;
  • signposting to other funding or support services.

There will also be an opportunity for networking and informal conversations with both WCC and WCAVA representatives.

WCAVA provide general advice and support to Third Sector organisations across Warwickshire including accessing volunteering opportunities, developing a community group, accessing funding or strengthening governance arrangements. They are a free resource for you to use.

Applicants are encouraged to attend the drop-in workshop:

District / boroughWorkshop detailsBook your place
WarwickDate: Friday 3rd November 2017

Time: 10.00 – 12.30pm


4-6 Clemens Street
Leamington Spa
CV31 2DL

Either phone or email:

Inderjit K Sahota, Groups Funding and Development Officer

Telephone: 01926 477518


Please note maximum capacity is 20 places

Councillor’s grant fund was last updated on October 30, 2017.