Registering a death

Book an appointment to register a death
You can book your appointment online. However, if any of the following apply, please phone us instead – 0300 555 0255:

  • still births;
  • the death occurred more than 5 days ago;
  • you do not have a cause of death certificate, or will not have one by the time of the appointment;

Alternatively, phone 0300 555 0255 to book an appointment or if you require further information.

A death must be registered within with five days of the event. However, if the coroner is involved, this period may be extended and he will inform you when to make your appointment.

Where can I register a death?

A death must be registered in the district where it occurred. If this is within Warwickshire, you can register at any of our registration offices. If it is difficult to make an appointment at an office within Warwickshire, you may make a declaration of death at your most convenient office. The details will be sent to the appropriate district and the death certificate posted to you.

Who can register the death?

It is preferred that a relative of the deceased registers the death. However, if there are no relatives then it can be registered by someone present at the death, a senior administrator of the establishment in which the death occurred or the person instructing the funeral director.

Information you will need to bring

Please collect the medical certificate of cause of death from the doctor or hospital before booking an appointment. You must take this certificate with you to your appointment and hand it to the Registrar. You will also need to give the following information about the deceased

  • the date and place of death
  • their full name and any other names they are known by or have been known by, including maiden surname if a married woman
  • the date and place of birth
  • their last occupation
  • if married, a civil partner, or widowed the full name and occupation of their spouse or civil partner
  • their usual home address
  • whether they were in receipt of any public sector pension eg. civil service, teacher, armed forces
  • their NHS number if known or the medical card if available

What the registrar will give you

A certificate for burial or cremation (green form)

This is for you to take to the funeral director so that the funeral can take place. In some circumstances the coroner issues this.

A certificate of registration of death (form BD8/344)

This is for social security purposes. Please read the back of the form in your own time. Please complete it and return it to the Department of Work & Pensions in the envelope that the registrar will provide you with.

Cost

Death certificates cost £4.00 at the time of registration. These may be required by banks, building societies, solicitors or for pension claims and some insurance claims.

After the registration

The registrar can give you information about returning official documents such as driving licence and passport to the relevant authorities. You should also be given information about how to deal with other local issues covered by the local borough or district council in one visit/phone call.

Leaflets relating to benefits and help with funeral expenses are also available from the registrar. If you have any questions which are not answered in these pages, the registrar will be pleased to help you.

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Tell us once

Gov.uk – Tell us once

When someone has died, we can help you tell the people who need to know by using the Tell Us Once Service.

There are lots of things that need to be done, at a time when you probably least feel like doing them. One of these is contacting government organisations that need to be told of the death.

Warwickshire County Council Registration Service is providing an additional service which we hope will make things easier for you. This service means that you can just tell the Registration service, and we will contact the other government organisations on your behalf.

How the service can help you.

When you register the death with the Registrar, they can let the other government organisations know about the death on your behalf, so that you do not have to repeat information to other government organisations.

How you can contact us to use the service.

When you have your appointment with the Registrar to register the death, you can extend this appointment time and take up the Tell Us Once Service. This will mean that the Registrar can send your information to the other government organisations that need to know about the death.

The contact number to book your death registration appointment is 0300 555 0255. Lines are open 8am – 8pm Monday to Friday and 9am – 4pm on Saturday.

What information do you need to bring with you?

In order to take up the Tell Us Once service on the day that you register the death with the Registrar, you will need to bring some additional information with you about the person who has died;

  • Their National Insurance number and date of birth;
  • Details of any benefits or services they were receiving;
  • Their driving licence;
  • Their passport or passport number and town/country of birth.

Next of Kin

If you are the next of kin (closest relative by blood or marriage to the deceased, your entitlements to benefits may change, so please have your own National Insurance number and/or date of birth with you.

If you are not the next of kin, or the person who is dealing with the deceased estate (the person sorting out their property, belongings or money), you can still use the service on behalf of the next of kin, providing that you have their permission to provide their details and act on their behalf. If you are acting on behalf of the next of kin, we will ask for the contact details of the next of kin, details of the surviving wife, husband, or civil partner (if any) and the person dealing with the deceased estate.

If you do not want to take up the Tell Us Once Service on the day that you register the death with the Registrar, you can telephone the information through at a later date to the Department of Work and Pensions, quoting a unique number which is given to you when you register the death with the Registrar.
The contact number for the Department of Work and Pensions (DWP) is 0800 085 7308. The lines are open Monday to Friday 8am to 8pm. This number is free to call from a BT landline, but other providers, including mobile phone providers, may charge you. If you do not speak English one of the DWP advisors will get an interpreter to call you back and help you.

What happens to the information?

If you decide to use this service we will be able to tell the following organisations on your behalf:

  • The Department for Work and Pensions – The Pension, Disability and Carers Service and Job Centre Plus
  • HM Revenue and Customs – Child Benefit, Tax Credit & Working Tax Credit
  • Identity and Passport Service
  • Driver and Vehicle Licensing Agency (DVLA)
  • >The County Council – Blue badge services, libraries, Adult Services, Children’s Services
  • Your District or Borough Council – housing benefit, council tax payments, electoral services

What happens to the information?

The information you give will be treated securely and confidentially. The organisations who are contacted will use the information to update their records.

The service is committed to ensuring that your information is protected.

Access to personal information and the Data Protection Act – more information

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Registering a death was last updated on April 15, 2014.