Fitter Futures
Privacy notice

Last updated: 28/09/2022

The following privacy notice applies to the provision of the Fitter Futures Warwickshire service and covers the Adult Weight Management project, grant funded by Public Health England. It should be read in addition to the council's overall customer privacy notice.

Purpose for processing

We will process your personal information in order to be able to provide a series of Physical activity, weight management and family healthy lifestyle programs by referrals.

Personal information collected and lawful basis

We may process the following personal information under the lawful basis of public task: 

  • Name 
  • DoB 
  • Address 
  • Contact details, such as email and telephone number 
  • Employment status
  • School attended 
  • GP contact 
  • Parent / Guardian - as referrer 
  • Health / Social Care professional - as referrer
  • NHS Number


Under the provision of Health and Social Care and Public Health, we may also process the following sensitive (special category) personal information: 

  • Gender
  • Disability (y/n) plus details when required
  • Ethnicity 
  • Socio-economic status
  • Religion
  • Sexual Orientation
  • Medical details – reason for referral and diagnosis, medication & health status
  • Core Morbidities
  • Registered with Learning Disability
  • Registered with a Severe Mental Illness
  • Pregnancy

For Case studies and Mini film, the processing is by consent at the point of service provision. 

Adult Weight Management Grant Funded Project. 

Public Health England (PHE) is responsible for monitoring access to and the effectiveness of behavioural weight management services across England. 

To support this, we share information about you and the weight management treatment you receive with PHE. To protect your confidentiality, the information we share is de-personalised only, which means it cannot be used by PHE to identify you.

Alternatively, for more information you can contact us directly - see Information Rights section below. 

Who we may share your information with

Who we may share your information with: 

  • Everyone Health 
  • Slimming World 
  • For Physical Activity pathways – Leisure centre operators - Everyone Active, Nuneaton and Bedworth Leisure Trust, Elite Sports Ltd, North Warwickshire District Council, and Greenwich Leisure Ltd
  • Public Health England for the Adult Weight Management Grant Funded project
  • NHS Digital for the National Obesity Audit – Adult Weight Management Only
How long we will hold your information

Last contact with the service plus 6 years.

For the Adult Weight Management Grant Funded Project, information is held in line with the NHSX Records Management Code of Practice 2020.

Your information rights

Your information rights for this service are set out below.

For the rights of Access, Rectification, Restriction and Objection of your personal information - contact us by email at:

The rights of Erasure and Portability are not available for this service. 

This service does not use Automated Decision Making or Profiling as a process.

See for further information on how we process your information including contact details and if you have a complaint about your information rights.