Are you the owner or manager of a hotel, stately home or other sought after venue? Are you looking to increase business opportunities? Have you considered licensing your venue to host civil marriage and other celebratory ceremonies? Warwickshire Registration Service is responsible for licensing venues for the performance of civil ceremonies.
Warwickshire’s approved premises licence enables venues to host all civil ceremonies currently offered by Warwickshire Registration Service up to 7pm on the day, such as marriage, civil partnership, citizenship, renewal of vows and naming ceremonies.
What will I receive?
When your licence has been granted you will receive:
- A Warwickshire Registration Service Certificate of Approval for you to display at your venue;
- Professionally trained county council registration officers to conduct and register the marriage, and ensure the ceremony runs smoothly;
- Promotion of your venue and links to your website from our website.
To hold a civil ceremony at premises in Warwickshire, the premise must be approved by us.
You must be the proprietor or a trustee of the premises to apply for permission to hold civil ceremonies.
The venue must:
- Be a permanent structure which fully satisfies planning, health, safety and fire regulations relating to use by the public;
- Have a suitable public and secular current use with no current connection with any religion, religious practice or persuasion;
- Be dignified and seemly to be capable of accommodating marriage parties and have a room for ceremonies that can be separated from other activities;
- Have to be available for regular use for ceremonies and have suitable arrangements for the safety of guests and staff.
The application must be in writing and include:
- The name and address of the applicant;
- Details of the rooms to be licensed;
- Floor plan of the premises clearly showing the rooms to be approved;
- Copy of the current public liability insurance certificate to the premises (minimum £5million cover is required);
- Copy of the up to date fire risk assessment for the property;
- Cheque for the appropriate application fee made payable to Warwickshire County Council.
We do however reserve the right to add any special conditions at any stage throughout the approval process.
How to apply
Before completing an application, the licensing administrator offers a preliminary visit to premises to assess eligibility before an application is made.
Please be aware that there is a non-refundable fee of £100 for the initial suitability assessment. If the premise then goes on to apply for a licence we will treat this £100 as a deposit of the fee.
Once the initial assessment has been made, you will need to:
- Complete the online form;
- Print out the confirmation page;
- Select payment method i.e online or cheque;
- If you choose to pay by cheque the online element of the application process is now complete;
- If you choose to pay online you will be redirected to ‘worldpay’ to make your payment. If your online payment is unsuccessful, you are also required to send a cheque for the appropriate application fee made payable to ‘Warwickshire County Council’;
- Alternatively send the signed application form and cheque to the:
Approved Premises Licensing Administrator
Warwickshire Register Office
Warwickshire County Council,
Along with the application form, you will need to submit the following:
- A statement detailing the names and addresses of all directors of the holding company or premises with your completed application;
- Copy of the premises current public liability insurance policy with your completed application (minimum £5m cover required);
- Detailed floor plan clearly showing the rooms intended for approval and for use as the approved interview room with your completed application.
How long will the process take and what do you do?
If all runs smoothly the process can take approximately 3-6 months, sometimes longer subject to objections.
The process involves:
- An initial visit by Warwickshire Registration Service to inspect the premises and pre application;
- Liaise with the fire and rescue service to ensure fire safety arrangements are satisfactory;
- Liaise with the planning authority to ensure any planning requirements are satisfied;
- Liaise with the environmental health authority to ensure any safety issues are satisfied;
- Place a public notice on the WCC website advising that your premises is seeking approval and offering the opportunity to object to the granting of a licence, allow a 21 day objection period, we will also investigate any objection raised.
For public interest reasons, your application must be processed and approved by us before it can be granted- it is not automatically granted.
Renewing or changing your licence
Renewing an existing licence
Existing licence holders will be contacted by the approved premises administrator 12 months before the expiry of their licence to be invited to renew
Change of circumstances
Please notify the approved premises administrator if there are any changes to your circumstances that may affect your licence.
Complaints from applicants and licence holders
You have the right to seek a review of our imposition of conditions, refusal to renew or revocation of approval.
Complaints about licence holders
We would always advise that in the event of a complaint the first contact is made with the trader by you- preferably in the form of a letter (with proof of delivery). If that has not worked, if you are located in the UK, Advice guide link will give you advice. From outside the UK contact the UK European Consumer Centre.
If you object to an application for premises approval you may give us notice within 21 days of the notice of application appearing in the local newspaper.
If you have a complaint, please contact our approved premises team
Approved venue licensing applications
Current applications will be displayed below: