Copy certificates

Warwickshire registration offices hold records for all births, deaths and marriages which have taken place in Warwickshire since 1st July 1837. For earlier dates, please visit the archives at our County Record Office.

We do not hold records for the parts of Coventry, Birmingham and Solihull which were once in Warwickshire. For these, please visit our neighbouring authorities.

Apply online

Please note – only a limited number of records are available to order online at this time. We are working to add more records to this system, and apologise for any inconvenience. You can still apply for copies of these certificates by post or in person.

Details of certificates available

Search and apply online

Please note you may experience difficulties adding events with browsers other than Internet Explorer.

Apply by post or in person

You can request certificates from the following registration offices, either in person or in writing:

  • Nuneaton registration office – registers for events recorded in north Warwickshire (North Warwickshire Borough Council and Nuneaton & Bedworth Borough Council areas).
  • Rugby registration office – registers for events recorded in east Warwickshire (Rugby Borough Council area).
  • Warwick registration office – registers for events recorded in south Warwickshire (Warwick District Council and Stratford upon Avon District Council areas)

Other registration offices in Warwickshire do not issue birth, death or marriage certificates other than those relating to events which have been registered very recently at that office. If you wish to find out whether the record you require is at Nuneaton, Rugby or Warwick please telephone us. This is particularly important if you are applying for a marriage certificate as some churches still hold and use the original registers.

Information required

Please provide the following completed forms and other information, along with your enclose your contact details.

Copy birth certificate:
Copy Birth Certificate Application Form (DOC, 842.5 KB)

  • full name at birth;
  • date and place of birth;
  • parent(s) name(s) including mothers maiden name (if appropriate).

Copy death certificate:
Copy Death Certificate Application Form (DOC, 835 KB)

  • full name of the deceased;
  • place and date of death.

Copy marriage/civil partnership certificate:
Copy Marriage Certificate Application Form (DOC, 836 KB)
Copy Civil Partnership Certificate Application Form (DOC, 841.5 KB)

  • full names of both parties at the time of the marriage/partnership;
  • date and place of marriage/partnership.

Please provide a stamped addressed envelope for the return of the certificate to you. If you visit a registration office without an appointment, you will be able to leave the fee. We can then telephone you when the certificate is ready or send it to you by post. Saturdays are for appointments relating to marriage and civil partnership certificates only.

Costs and how to pay

Full birth (showing details of parents), death certificate or marriage certificate – £10.00. Short birth certificate (showing no details of parents) – £10.00. Please note that short birth certificates have limited uses and it is advised that full birth certificates are recommended for passport applications. If you need a certificate urgently we do offer an express service. This is only available for customers visiting the office in person. The cost of this service is a total of £25.00 per copy certificate you require. This includes £15.00 express fee plus the fee for a certificate of £10.00.This service is subject to staff availability. Please contact the relevant Register Office before visiting. Cheques and postal orders should be made payable to ‘Warwickshire County Council’. Please include these in any written applications or bring them along when visiting a registration office. Payment will need to be made before certificates are issued. Unfortunately, this means we cannot accept applications by telephone or email.

How long will it take?

We aim to process applications which detail the correct information, on the day we receive it. Please include a daytime telephone number or e-mail address so that we can contact you quickly in the case of any query. Certificates can be collected two working days later or can be posted to you. Please make sure your return address is stated in your letter. All certificates are returned by second-class post if you do not include a self-addressed envelope with your application. It may not be possible to supply a certificate if you do not provide enough information. In this case, we will contact you. Fees for any certificates which cannot be found will be returned to you.

Who can apply for a certificate?

By law, anyone can apply for a copy certificate if they can supply enough information to identify the correct record and pay the fee. However, if we suspect that the application is not for legitimate reasons, we will report it to the General Register Office. A record is kept of every certificate issued, so that the police and other authorities can be informed if certificate numbers are used in fraudulent or criminal situations.

Applying for a certificate if you are adopted

If you require a copy of your adopted birth entry, you should apply to the: Gov.uk – general register office.

> Back to top


Help if you do not have all of the information

If you are not sure where a birth, death or marriage took place there are indexes to all births, deaths and marriages for England and Wales since 1st July 1837 at the National Archives at Kew. Events before the 1st July 1837, when civil registration records began, may have been recorded in church and parish records. Warwickshire’s County Record Office also holds many useful records for the family historian, including early census returns.

Neighbouring authorities

  Please visit the following sites for records for Coventry or parts of Birmingham or Solihull, which were once in Warwickshire but are now located within their borders.

> Back to top

Copy certificates was last updated on July 23, 2014.