Unofficial Funds
The attached documents have been prepared to provide practical advice on the sound management and administration of unofficial funds. Unofficial funds are those monies which do not belong to the County Council but which employees are accountable for or have involvement with in the course of their work. All County Council employees involved in the management or administration of any unofficial fund are expected to follow these guidelines. This guidance applies to those unofficial funds with an annual turnover of more than £1,000 or a year-end balance of more than £250. The guidance also applies to all permanent sports or social clubs situated on county council property. One-off charity collections, tea, lottery and similar funds are excluded.
Although unofficial funds do not ‘belong’ to the County Council, it nevertheless has a moral and professional responsibility to safeguard them. These documents set out best practice and minimum requirements that must be met by employees of the County Council involved in the management or administration of all unofficial funds. However, it cannot cover every possible situation. In cases of doubt, staff involved should seek advice from their directorate’s Financial Services Manager.
Click here for detailed guidance on Unofficial Funds
Click here for summary guidance on Unofficial Funds
Newburgh Primary School have produced their own Unofficial Fund Policy based on this guidance, and have kindly made it available to all schools. The policy is geared towards a primary school, but can be adapted to suit the administration of unofficial funds at other schools.
Click here for the Newburgh Primary School Unofficial Fund Policy
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