Privacy Notices (Data Protection Act)
Formerly Fair Processing Notices
The Data Protection Act 1998 has put in place numerous safeguards regarding the use of personal data by organisations, including the Department for Education, Local Authorities and Schools. This area of law is complex. The Act gives rights to those (known as data subjects) about whom data is held. This includes:
• the right to know the types of data being held
• why it is being held, and
• to whom it may be communicated.
Privacy notices are designed to meet these needs and should be brought to the attention of all pupils and staff for whom data is being submitted in the School Census and the School Workforce Census.
Schools are responsible for doing this for their pupils and staff and it is suggested that the Privacy Notice be included as part of an induction pack, be put on the school website and/or posted on the staff noticeboard/intranet. They DO NOT need to be issued on an annual basis as long as new pupils and staff are made aware of the notices and that they are readily available electronically or in paper format.
Suggested texts:
1) The template for the Pupil School Census Privacy Notice that schools should update as appropriate and make available for pupils can be found below:
Privacy Notice - Pupils Word Document; 51 KB
2) The template for the School Workforce Census Privacy Notice that schools should update as appropriate and make available for staff can be found below:
Privacy Notice - School Workforce Word Document; 47 KB
Further information about the School Workforce Census Privacy Notice for members of the school workforce is available on the DfE website by clicking on the link below:
Privacy Notices and legal framework
To see how the Local Authority uses school information, please click on the below:
How the LA uses data Word Document; 43 KB
If you require any further information or have any questions then please email: CSS@warwickshire.gov.uk
